Data Management Features

Data Management Features

Bulk Update

  1. Configuration

    • Select campus and pass out year

    • Choose fields for update from registration form

    • Download update format

  2. Process

    • Download format

    • Add update values

    • Upload completed file

    • System automatically:

      • Updates student records

      • Adds relevant drives to republish queue

      • Sends notification with update summary

Download Data

  • Select students for data export

  • Configure fields for download

  • Export as Excel or CSV format

Communication Tools

  1. Send Message

    • Email

      • Subject line

      • Attachments

      • Body content

    • Push Notification

      • Type selection (Drive/Profile/Others)

      • Subject line

      • Content

Account Management

  • Custom Password

    • Download bulk format

    • Update passwords

    • Upload for batch processing

View Management

  • Set Table Default

    • Apply filters and search

    • Save as default view

    • Personalized per user

Student Status Management

  • Profile Status: Approve/Reject

  • Drive Status: Activate/Deactivate

  • Platform Status: Enable/Disable

  • Account Actions:

    • Delete student

    • Reset password (defaults to email prefix)

    • Resend activation link (for invited status)

Individual Student View

Accessing individual student records provides:

  1. Student Information

    • Personal information

    • Academic information

    • Additional information

    • Resume

  2. Audit Information

    • Account creation details

    • State change history

    • Activity timeline

  3. Management Options

    • Edit information categories

      • Personal

      • Academic

      • Additional

    • Profile approval/rejection

Best Practices

  • Verify student data before bulk uploads

  • Regularly monitor invitation status

  • Maintain consistent naming conventions

  • Review audit logs periodically

  • Keep student statuses updated

Troubleshooting

Common issues and solutions:

  • Failed invitations: Verify email format

  • Bulk upload errors: Check template format

  • Status changes: Confirm user permissions

  • Password resets: Verify email consistency

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